Apply for Plant Hire Desk Controller

We are currently recruiting for a full time administrator based at our Head Office in Eastington, near Gloucester. We do require someone who is eager to learn, keen to progress and gain an understanding of the business and preferably has some administration experience. You will be working in the extremely busy Plant Office where no two days will be the same. The role requires high levels of attention to detail and the ability to spot the unusual and act upon it. You will also need to be highly organised and productive. Working as part of a lively team, you will need to be a good team player, have excellent communication skills plus the ability to manage your own time effectively to achieve tasks to tight deadlines. The role requires someone with excellent computer and data entry skills to navigate standard MS Office packages as well as finance and other bespoke packages and systems. Responsibilities and Duties The main responsibilities associated with the position are as follows:
  • Respond to phone calls and enquiries
  • Prepare and issue quotes to external and internal customers for plant hire
  • Book company equipment and operators following company process and procedure
  • Schedule on and off hire works
  • Book hires with contracted third parties
  • Update and maintain forward booking schedule
  • Reconciliation of location of plant onsite or on hire
  • Scheduling equipment servicing with in house workshop and external servicing teams
  • Reporting breakdowns, liaising with the workshop and support where required
  • Deal with a variety of visitors to the office including drivers, operators, third parties and colleagues from other departments
  • Investigate issues and see them through to successful conclusion
  • Produce internal and external invoices for the department (during colleague's holiday)
  • Manage purchase ledger for the department
  • Liaison with the Finance department
  • Maintain and update records to ensure compliance to industry and company requirements
  • Filing and general administration
  • Remuneration dependent on experience
  • Immediate start available
  • Free parking
  • Pension scheme
  • 28 days holiday, including public/bank holidays
  • Discounted local gym membership
  • A busy and varied role
  • Accepted file types: doc, docx, pdf.